What's in it for you
Keep the clients you've won. Earn on the work you already do.
Agencies rarely lose clients over the work itself. They lose them over silence, surprises and small asks that never got priced. OkiHQ sits between your studio and every client, with AI on both sides, and deals with all three.
Retention
Clients who feel looked after don't shop around.
“I never know where we are.”
Live answers from your tracker at any hour, in your portal or in their own AI. A weekly note in plain words, written from your tasks, so nobody has to ask.
“That invoice came out of nowhere.”
Every extra is priced and approved before the work starts. The invoice matches what they said yes to, line by line.
“I always have to chase them.”
When the assistant can’t answer, it hands over to a person with a short briefing. Replies by email land in the same thread.
“It feels like a vendor portal.”
Your logo, colours and name on every screen, email and pay page. They deal with your studio, not with software.
And for you
The Clients page shows last client activity, open requests and money outstanding for every client, so you notice a quiet client before they go elsewhere.
Profitability
Stop giving work away. Stop waiting to be paid.
- 01
Scope creep becomes revenue
A “quick extra” turns into an estimate from your own Stripe catalog, approved with one tap, then a task and an invoice. You stop doing favours you never priced.
- 02
Cash arrives sooner
Every invoice has a pay button that takes card payments on your own Stripe account, with reminders sent before you have to ask. Bank transfer and Multibanco on Pro. Certified invoices through InvoiceXpress.
- 03
Fewer hours on admin
Your team asks the agency assistant instead of digging through four tools. It drafts estimates and weekly updates, and answers clients’ “where are we” without pulling a project manager off the work.
- Could we get a Portuguese version of the new landing page before the launch on the 20th?
- That isn't in the current scope, so here's an estimate. It fits before the 20th if approved this week.
- Estimate CR-14Awaiting approvalApproved
Landing page, Portuguese version
- Copy adaptation · 6 h
- €450
- Build & QA · 6 h
- €450
- Total
- €900
- Rui approved from the email link · added to ClickUp · invoice drafted for €900
Measured, not promised
Judge it by your own numbers.
We won't quote you industry averages. The Insights page tracks these for your agency from the first day, so after a quarter you know exactly what OkiHQ is worth to you.
- Approved change value
- Money from requests that used to be small favours
- Days to get paid
- Your DSO, against your own baseline from before OkiHQ
- Paid from a link
- Invoices settled from the pay button, without a chase
- Time to approval
- The median from estimate sent to client yes
- Hours saved
- Questions the assistant answered so your team didn’t have to
- Actions from a link
- Approvals, payments and requests done without a login